Category Archives: Documentation

New Scenarios have been released to The Exchange Deployment Assistant

In November Microsoft Exchange Team have been released the initial version of Exchange Deployment Assistant. That initial version included instructions to upgrade from Exchange Server 2003. Microsoft Exchange Team announced today they have been added new upgrade scenarios to that Deployment Assisitant. See fallowing scenarios.

  1. Upgrading from Exchange Server 2007
  2. Upgrading from a mixed Exchange Server 2003/2007
  3. New Exchange Server 2010 installation


Click here to enter to Exchange Deployment Assistant.

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Posted by on January 15, 2010 in Documentation, Exchange, Exchange 2010, Release


Configure MailTips in Exchange Server 2010

MailTips is a one of the new features of Exchange Server 2010. When a Sender composing a message, MailTips gives the some status information of the recipient and that helps to reduces unnecessary and undeliverable e-mails, as well as reduce some embarrassing things done by senders. MailTips are hosted as an Exchange Web Services on the Client Access Server.

MailTips are work with the Scenarios given below.

  1. If one of the recipients is out of office.
  2. When the recipient’s mailbox is full
  3. Message size exceeds sender’s send limit.
  4. If The Message quota exceeds of the recipient.
  5. When Sending email to a large number of recipients.
  6. When trying to send email to restricted recipients.
  7. When a booking a room with exceeded invitees.
  8. When sending to External and invalid domains.
  9. When trying to send to moderated recipients.
  10. Attaching more attachments than allowed.

Configuring MailTips

Gather Organization wide configuration MailTips settings.

Run below CMDlets on Exchange Management Shell to gather ORG settings. See figure 1.

Get-OrganizationConfig | fl *mailtips*


Figure 1

Enable or Disable MailTips.

You must use “Set-OrganizationConfig” CmdLet to enable or disable mailTips. Mailtips are enabled by default. See figure 2.

Set-OrganizationConfig -MailTipsAllTipsEnabled $true


Figure 2

Configure the large audience size for MailTips.

You must use “Set-OrganizationConfig” Cmdlet to configure large audience size. With a fresh Exchange Server 2010 installation it would be 25 by default. If we decrease it to 15, then Mailtip would be display to sender if sender add more than 15 recipients. See figure 3.

Set-OrganizationConfig -MailTipsLargeAudienceThreshold 15


Figure 3

Large Audience Threshold MailTip will display after adding more than 15 recipients . See figure 4.


Figure 4

Enable or disable the External Recipients MailTips

We have some embarrassing experiences of sending some internal information to external parties. However company doesn’t want to restrict sending emails to outside domains. With MailTips  at least we can give a alert to the sender before click send button. See figure 5.

Set-OrganizationConfig –MailTipsExternalRecipientsTipsEnabled $True


Figure 5

External Recipients MailTips displays when trying to send to an external domains. See figure 6.


Figure 6

Enable or disable MailTips that rely on mailbox data

Mailbox based MailTips are rely on the mailbox data. There are two Mailbox based Mailtips, The Recipient Out of Office and Mailbox Full MailTips, rely on the mailbox data. See figure 7,8 and 9 .

Set-OrganizationConfig -MailTipsMailboxSourcedTipsEnabled $true


Figure 7

The Recipient Out of Office. You can get to know if whether the recipient is out of the office before you send the email. See figure 8.


Figure 8

Mailbox Full. If recipient’s Mailbox is full, you can know that before sending the email. See figure 9.


Figure 9

Configure Group Metrics

MailTIps relies on Group Metrics data to provide information on the the size of distribution groups and dynamic distribution groups. Exchange  server normally query a lot of LDAP requests to the Active Directory to get group membership information for each message.This could affect the the performance experienced by the users. To eliminate these issues Exchange server uses the Group Metric data. Group Metric data can be scheduled to run during office hours. You should use Set-MailboxServer CmdLet to configure Group metric Data. See figure 10.

Set-MailboxServer EX10-MB01 -GroupMetricsGenerationEnabled $true


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Posted by on January 12, 2010 in CAS, Documentation, Exchange, Exchange 2010


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Exchange 2010 E-mail Moderation

ninjastar1 Microsoft have introduced new feature called Email-Moderation with exchange server 2010  immigration additionally delivery restriction came with exchange 2007.

Using Moderated Transport feature in Exchange 2010 administrator have capability to push emails for moderated approval process if the destination moderated user. You would be able to configure email moderation for any type of recipient type.

Components of Moderated Transport

  • Categorizer – Categorizer is responsible to initiate approval process.
  • Store Driver – The store driver process the email messages that categorizer  marks for approval process.
  • Information Assistant – The information Assistant monitors the Arbitration mailbox and its resubmit if any messages approved or delete any rejected messages.
  • Arbitration Mailbox – The Arbitration Mailbox store all email messages for approval process.

Configure a Moderated Recipient

Using Exchange Management Console

Required permission to configuration Moderated Recipient.

  • Organization Management
  • Recipient Management
  • My Distribution Groups 


    Administrator wants to enable Moderation for “Company Users” distribution group and nominate Mike and Vonod as Moderators, then notify only internal senders if users messages were rejected, not for the external recipients.

    1. In the EMC console tree, click Recipient Configuration then click distribution group. See figure 1


    Figure 1

    2. Click the Company Users distribution group in the result pane and select properties .Then select Mail Flow Settings tab. See figure 2


    Figure 2

    3. Select Message Moderation and click properties. See figure 3


    Figure 3

    4. Select the Messages sent to this group have to be approved by a moderator check box.then click add to add Moderated Recipients and select Mike and Vinod.then click ok. See figure 4


    Figure 4

    5.Click the Notify senders in your organization only when their message is not approved option.Then click OK twice. See figure 5.


    Figure 5

    Test E-mail moderation.

    OK E-mail moderation configuration part is done. Now we want to test email Moderation is working or not.

    Send email to Company Users distribution group. Immediately appeared mail tip and it was mentioned Company Users distribution group is Moderated and it might reject or delayed. See figure 6.


    Figure 6

    Check Mikes mailbox to see whether email has come for approval. See figure 7


    Figure 7

    If moderator rejected the email, Users will receive delivery failure notification as shown below. See figure 8


    Figure 8

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    Posted by on October 15, 2009 in Documentation, Exchange, Exchange 2010, RC


    Windows Server and clients support the matrix of Exchange 2007 and 2010


    Exchange Server 2007

    • This moment writing this post Exchange 2007 can install only on Windows 2003 SP2 and Windows 2008 SP1.
    • Exchange Management Console or Management Shell can’t install on windows 7 unless on Windows XP mode in windows 7.
    • Exchange administration via Exchange management console and Exchange management shell can install only on Windows XP SP2 and Windows Vista SP2.
    • Even Exchange 2007 SP, cannot install on Windows 2008 R2.
    • Windows 2008 R2 allow you to use as Domain controller roller.


    • Exchange server 2010 doesn’t support on Windows 2003.
    • Exchange 2010 Can install on Windows 2008 with minimum SP2 and Windows server 2008 R2.
    • Exchange management shell and management console can be install on Windows vista SP2, Windows 7, Windows server 2008 R2, Windows server 2008 SP2



    Exchange Server 2007

    Exchange 2010

    Windows XP SP2

    Yes(Exchange management tools)

    Windows Vista Yes Management tool can install with only SP2
    Windows 7 No but can install on windows XP mode Yes
    Windows 2003 SP2 Yes No
    Windows 2008 Sp1 No Yes
    Windows 2008 Sp2 Yes Yes
    Windows 2008 R2 No Yes


    Exchange 2010 System Requirements

    Exchange 2007 System Requirements

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    Posted by on September 28, 2009 in Documentation, Exchange, Exchange 2010, RC, Release


    Configuring and Managing Mailbox Database in Exchange server 2010-Part 1

    On 18th of August Exchange 2010 RC released by Microsoft after releasing the Exchange 2010 beta 1 four months ago. I thought now’s the time to write a couple of articles regarding Exchange 2010 Mailbox management.

    • Create a new Mailbox Database-Using EMC

    1. In the Exchange management Console navigate to Organization Configuration > Mailbox. There you can see the difference with Exchange 2007. In Exchange 2010 you must create a Mailbox database in the Organization Configuration section.
    2. In the action pane, click New Mailbox Database.


    3. Then you can see the Introduction page. Then you must add a name for the database. You can type maximum 64 characters and must exclude : =\ / ” , ;. characters.


    4. Then Select Server name on which server you want to create the database. In my lab I selected E14-Srv01.



    5. Click next. Then appears the set paths screen to set database path and log file path. I don’t have many partitions on the test server but technically you must place the database and log files in different disks sets.

    Set database path and log files path. Then select Mount the database checkbox to mount database automatically after creation.


     6. Click New to start procedure.


    7. Then you can see powershell cmdlet EMC used to create mailbox database same as Exchange 2007. Also you will see whether database has been created successfully or has failed.


    8. Click finish to complete Mailbox database creation task.then new database appears on the Database Management tab.


     9. Click Finish to complete Mailbox database creation task. Then new database appears on the Database Management tab.

    • Mount and Dismount the Database-Using EMC 

    1. In the Exchange Management Console navigate to Organization Configuration > Mailbox

    2. In the result pane select apocopate Database (In this article select members Database).then select Dismount database or Mount Database on action pane.


    • Remove Mailbox Database-Using EMC

    1. In the Exchange management Console navigate to Organization Configuration > Mailbox

    2. In the result pane select apocopate Database (In this article select members Database).then click Remove on Action pane.


    3. In the appearing confirmation dialog box Click Yes


     4. Then appears a completion message box. Click Ok. You must remove database files manually after clicking yes.



    • Configure maintenance schedule for a database-Using EMC 

    Exchange 2010 doesn’t do anymore online defrag and uses background checksumming .

    1. In the Exchange management Console navigate to Organization Configuration > Mailbox

    2. On the result pane select appropriate mailbox Database. Then click properties on the action pane.


    3. Then appears the screen of appropriate Mailbox Database. click maintenance tab.


    4. Then you can see maintenance schedule list under maintenance schedule. Use customize button to set the custom maintenance schedule.


    5. Click Ok to save your changes.

    I will show you how to do some basic tasks on Exchange mailbox database and configuring database parameters in next articles.

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    Posted by on August 24, 2009 in Documentation, Exchange, Exchange 2010, RC, Uncategorized


    Forefront Server Security and Antigen documentation updated on TechNet

    Microsoft Forefront team has been released new August 2009 documentation update for Forefront server Security and Antigen.They have added below mention information on TechNet.

    1. Antigen antispam functionality. The Cloudmark antispam engine was introduced in Antigen Version 9 with Service Pack 2. (See the “Antigen Spam Manager” chapters in the Antigen User Guides, and the “New Features” section in the Antigen Release Notes.)
    2. Scan engine provisioning. (See the file scanner updating chapters in the Forefront Security for Exchange Server (FSE) User Guide, Forefront Security for SharePoint (FSSP) User Guide, Antigen User Guides (Exchange and SMTP Gateways). Also see the “New Features” section in Release Notes.)
    3. Added information about a known issue when upgrading to FSE/FSSP/Antigen service packs. (See the “Important Notes” section in Release Notes.)
    4. Updated steps for applying Exchange and FSE/Antigen service packs or rollups. (See the installation chapter in the User Guides.)
    5. Added details about how to specify queries in a keyword filter list. (See the keyword filter chapter in the User Guides.)
    6. Made several updates to the Forefront Server Security Management Console User Guide, including information about                     
    7.              6.1. System requirements

                   6.2. Templates

                   6.3. Managing servers across forests or domains

                   6.4. Using the FSSMC diagnostic utility

                   6.5. How the “Enable” settings affect different products

    8. Updated Hyper-V virtual documentation for FSE and FSSP based on feedback. (See the installation chapter in the FSE and FSSP User Guides.)
    9. Added information about the FSSP bypass feature. (See the Realtime Scan Job chapter in the FSSP User Guide.)
    10. Set expectations for what CSS can provide for customers using clustering with third-party vendors. (See the FSE and Antigen Cluster Installation Guides.)
    11. Added steps for increasing scanning processes for the FSE realtime and transport scans. Clarified and synced definitions for “process counts” across documentation sets. (See the FSE User Guide.)

    For the more Information refer Microsoft Forefront Server Security Blog

    Download at

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    Posted by on August 11, 2009 in Documentation, Forefront, Security


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